Deployment
Live in weeks. Measured forever.
No rip-and-replace, no six-month implementation, no consultants living in your break room. MedPilot deploys into the systems you already run — and proves itself with numbers.
Map
Week 1We audit where hours and dollars leak: call logs, documentation time, claims history, and how patients find you. You get the findings whether or not you go further — most practices are surprised by at least one number.
Deploy
Weeks 2–3Your AI staff connects to your existing phone number, calendar, and EHR. Escalation rules, note templates, and scheduling policies are configured with you — then we go live on a limited scope and widen it as trust builds.
Monitor
OngoingEvery call, note, and claim is logged and reviewable. We tune continuously and send a monthly report in plain numbers: calls answered, hours returned, revenue recovered, patients gained.
What we need from you
The whole checklist fits on an index card
Access
Systems
EHR/PM credentials for integration, phone forwarding, and calendar access. Set up together on one call.
Decisions
Your rules
Escalation triggers, scheduling policies, note templates. One working session, revisable anytime.
Time
About 3 hours
Total practice time from kickoff to go-live. We do the rest.
Security
Boring about security, on purpose
Healthcare AI earns trust with controls, not adjectives.
BAA with every practice
Signed before any PHI moves. No exceptions.
Encrypted end to end
In transit and at rest, with access limited to what each function needs.
Audit trails
Every call, note, and claim action is logged and reviewable by your practice.
Your retention policy
Recordings and transcripts live exactly as long as you decide — including not at all.
Questions
Before you ask
Which EHRs do you work with?
The major ambulatory systems and the lightweight DPC platforms. If yours is niche or homegrown, our custom-builds team creates the connection — that's a build we've done many times.
Will my staff be disrupted during rollout?
Rollout is additive: the AI takes work off the pile rather than changing how your team does theirs. Most staff notice the change as a quieter phone and an emptier queue.
What does it cost?
Pricing depends on which teammates you deploy and your call, visit, and claim volume. The consultation ends with a concrete quote — and the audit numbers to judge it against.
Am I locked into a contract?
No long-term lock-in. We earn the renewal with the monthly report. Your data — recordings, notes, configurations — is exportable if you ever leave.
Week 1 starts with a free audit
Thirty minutes, your real numbers, and a map of where the hours and dollars are going. Keep the findings either way.